Job details
Salary: From $15.50 an hour
Job Type: Part-time
Qualifications
- Customer Service: 1 year (Required)
- High school or equivalent (Preferred)
- Google Drive: 1 year (Preferred)
Full Job Description
STATEMENT OF QUALIFICATIONS AND DUTIES
ADMINISTRATIVE ASSISTANT
GENERAL RESPONSIBILITIES/GOALS:
- Greet and assist all customers and visitors.
- Answer phone calls, check email/voicemail and deliver messages to appropriate personnel and/or return calls, as needed.
- Maintain the front office in a clean and orderly manner, including bathrooms, staff area, kitchen area, laundry, filing spaces, visitation and front lobby rooms.
- Oversee the process and procedures for boarding.
- Assist in the adoption process.
- Assist the Office Manager, Kennels Manager, and/or Fundraising Manager as needed.
SPECIFIC DUTIES:
- Update, complete and maintain the necessary digital files and case records for each rescue and boarding animal.
- Be familiar with animals available for adoption and assist the Adoption Counselors and Kennels Manager with appropriate adoption choices in a safe, courteous, and responsive manner.
- Maintain a clean and presentable office space for staff and guests.
- Assist with communicating with volunteers and bringing them an appropriate animal.
- Maintain the necessary adoption materials for both on-site and off-site adoptions.
- Work cooperatively with office and kennels staff to provide optimal care for dogs.
- Other duties as assigned.
PHYSICAL REQUIREMENTS:
- Allergic conditions aggravated when handling or working with animals may be a disqualification.
- Ability to lift and move objects and animals weighing up to 25 pounds for short distances and to humanely restrain an animal when necessary.
EDUCATIONAL REQUIREMENTS:
- Minimum of a high school diploma or equivalent.
JOB RELATIONSHIPS:
- The Administrative Assistant works closely with the Office Manager and Kennels Manager.
- Must be able to work effectively with the Marketing and Development Manager to market/promote the animals up for adoption.
EXPERIENCE, ABILITIES & QUALITIES REQUIRED:
- Affection for animals, concern for their welfare and a willingness to accommodate animals in the work place.
- Computer skills.
- Ability to communicate skillfully and effectively with staff, volunteers, and the community in a professional, pleasant, respectful, courteous and tactful manner at all times. Show maturity, good judgement, and professional personal appearance at all times.
- Experience in caring for and handling animals in a safe, effective and humane manner is a plus.
HOURS: NON-EXEMPT POSITION:
Reporting hours for this position will be 8am-4pm, Thursday through Saturday, with a half hour lunch break each day, for 22.5 total hours per week.
To apply, please come by the office to fill out an application Monday-Saturday, 10am – 4pm or email either a statement of interest, work experience, or your resume to our Office Manager: susanne @ highsierraanimalrescue.org (exclude spaces)
Education:
- High school or equivalent (Preferred)
Experience:
- Google Drive: 1 year (Preferred)
- Customer Service: 1 year (Required)
